Some tasks are more time-sensitive than others and for many busy professionals, blocking out certain parts of the day is an effective way to stay focused and on task. ![]() Note: To Do for Outlook is replacing the classic Tasks plug-in but if you’re still using the latter, you may refer to this article for steps on how to use Tasks in Outlook effectively. If you flag a message first, it will sync your tasks between the Flagged emails list in To Do and your Outlook inbox. If you drag an email to the My Day pane first, the connection is formed between To Do for Outlook and the Tasks list in Microsoft To Do. This means that the first action you take will determine the connection that will be created. When you complete the task in the To Do application, it’ll also be marked complete in the To Do for Outlook add-in but the message will remain flagged in your inbox. For example, let’s say you drag an email to your To Do pane and flag the message from your inbox. You can’t combine both methods and expect a complete two-way workflow. Take note that you can only choose one or the other method. Whenever you come across an email that requires further action, just drag and drop it to the My Day pane and choose whether you want to add it as a task or as an event in your calendar.įlagged emails in the To Do for Outlook add in In, click the My Day icon on the top right side of the page. With the To Do for Outlook add-in, you can quickly pull up a list of your to-dos while going through your emails. There’s no denying that Microsoft To Do is the best task manager with Outlook integration. Tip #1: Use the built-in To Do integration If you’ve been looking for the best way to use Outlook for task management then take note of the following tips to take better control of your workload and ensure you never miss another work request again. The Tasks app provides notifications for Planner tasks which will show up in your Teams activity feed both on your desktop and in the Teams mobile app.Microsoft Outlook may seem like a simple email client on the surface but those who’ve explored its features beyond the basics know that it’s far more powerful than it leads on.Įver since email has become the de facto to-do list for many knowledge workers, Microsoft and other email providers have been quick to recognize this need, therefore implementing task management features into their systems. Use these filters to find tasks, or to scope your view to more easily select a group of tasks to change. You can filter My tasks lists by due date and priority, and Shared plan can additionally be filtered by label, bucket, and assignment. Options can vary depending on the list you're viewing. You can also choose More options and then select Delete, Move task., or more. ![]() Press and hold the SHIFT key to select multiple consecutive tasks, or press and hold the CTRL key to select multiple nonconsecutive tasks.Ībove the tasks list, on the left, choose Progress, Priority, or Due date and choose an option. Select a task by clicking or tapping somewhere on the task that is not the Complete circle or the name of the task. To change several tasks at the same time, or do a "bulk edit", follow these steps. It also allows you to filter your tasks, which wasn't available to To Do previously. This is called List view, and allows you to change many tasks at once, which wasn't as possible in either To Do or Planner before. Rename the Teams tab for a plan (Tasks app will use this name)Ī unique feature of the Tasks app how it displays tasks and information associated with them in rows and columns. Note: To find out how to perform specific actions in Planner, see the Planner help and learning center.
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